Best Steps to take Prior to the Meeting
Best Practice is to Send Out an Email with the Following Information:
Best Practice is to Send PowerPoints Prior to the Meeting
Best practice before sending the PowerPoint, it is best practice to use the following article How to Make Your PowerPoint Accessible for Everyone (Desktop Mac) or How to Make Your PowerPoint Accessible for Everyone (Microsoft 365 Web App).
The Teams Link
Best practice is to include a direct link to the meeting.
Best Practice is to Send Out the Article for Teams Closed Captions
Best Practice is to Send Out Teams Closed Captions How to Enable Closed Captions in Microsoft Teams
During the Meeting
Ask for Emojis and Gifs to be Limited During the Meeting
This best practice is because someone using a screen reader will not be able to know that emojis or gifs are being used. This would be putting screen reader users at a disadvantage of knowing what is going on with the class and/or meeting.
If Using PowerPoint
Best practice would be to use the PowerPoint live feature of PowerPoint which will allow you to add captions to your PowerPoint. You can find out how to use this feature from this article How to Turn on Subtitles for PowerPoint (Desktop Mac) or How to Use Subtitles in PowerPoint (Microsoft 365 Web App).
Best practice is to have good lighting for people who will be speaking due allowing people to read lips for people that are deaf or hard of hearing if needed.