Southern New Hampshire University

How to Share an Activity or Folder in Poll Everywhere

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You can only share an activity in Poll Everywhere if you are on the same "team." You and the group you will be sharing the poll and presentation with should be in the same Team. Teams need to be set up by an account admin. If you are not in a Team, notify [email protected] to be added to a Team for sharing Polls.

Once added the Team name and Total Team members will be displayed.

Poll everywhere website homepage with a red arrow pointing towards the team’s tab button

Once an account administrator has set up Teams any presenter on the account may share activities with their user group.  All users must be part of a team to share activities with that team.  Only the owner or creator of an activity may share it with others.

NOTE: Sharing a folder will share any and all activities and folders within that folder.

Step 1: Create a folder.

Team’s page with an arrow pointing at the "Folder" button

Name your new folder and hit Create folder.

The "Create New Folder" pop up window with an arrow pointing to the "Create folder" button

Step 2: Put the activities you want to share into the folder.  When you create a poll you can specify the folder you want your activities to be saved in.

A poll open, with the "assign activity to a group" drop down open and boxed in

NOTE: If you do not select a group or if you select default then the activities will be saved to your activities page and will need to be moved into a folder to be shared.

If you have activities that aren't in the folder you can move them easily by simply dragging them from your Activities page into a folder. You can access the Activities page from the left side panel.

A one next to the "Activities" button, with the "Activities" menu opened to the "My Activities" page, with a two next to te desired activity and a three next to the desired folder

If you want to move multiple activities at once you can do so by selecting their check boxes and then selecting the move button that appears.

The "Activities" page with a one next to some example activites' check boxes and a two next to the "Move" button

Then select the folder you want to move the activities into.

The "Move" pop up with a box around an example folder

Once inside the correct folder select the Move button to move the activities.

The "Move" popup window with a box around the "Move" button

Step 3: Select the 3 dots next to the folder you want to share and select share. activity or activities you have added, then select on the share button. On the next screen, choose the group you would like to share to and hit save.

The "Activities" page, with a one next to an example folder's three dot menu, with the drop down menu opened, with a two next to the "Share" button
The "Share" page, with a one next to the checkbox for an example group, and a two next to the "Save" button

Now everyone in the Team can see and use your activities. Shared folders will have a small icon next to them to let you know they're shared.

THe "Activities" page, with a box around an example folder, with the shared folder icon present

Sharing a PowerPoint presentation with a Poll

A user can share or e-mail copy of the PowerPoint to anyone in the Team.  Once they have a copy of the PowerPoint download the Presentation.

Step 1: Download shared presentation.  Select on the Ellipsis select "Download".  (Poll Everywhere does not work for Microsoft Office 365 online)

SNHU PowerPoint online with a selected PowerPoint drop-down menu opened with the “download” button boxed in

Step 1b: For an e-mail attachment, open the e-mail and press "Download".

Outlook opened, with an example email opened, the shared powerpoint attached to the email. An arrow is pointing to the "Dowwnload" button

Once you open the presentation Poll Everywhere will prompt you stating the presentation is in Protected mode, select on "Remove Protected Flag".

When a PowerPoint file is downloaded from the Internet it is opened in protected mode until the user decides to trust and edit it.

The shared powerpoint opened, with the "This presentation is in Protected mode" pop up, with the cursor over the "Remove Protected flag" button

Step 1. Select File > Options.

Step 2. Select Trust Center > Trust Center Settings > Protected View.

Step 3. Unchecked Enable Protected View for files originating from the internet.

In some cases moving the file to a trusted location like the Desktop can cause PowerPoint to trust the file.

Read-Only Presentation

When PowerPoint opens a read-only file, it will not allow modifications to the file until read-only flags are removed.

The shared powerpoint opened, with the "This presentation is in Read-Only mode" pop up, with the cursor over the "Remove Read-Only flag" button

Step 1. Select File > Info.

Step 2. Review the Presentations status.

Powerpoint menu opened to the "Info" page

Step 3. Right-select File > Properties.

Step 4. Deselect read-only.

The properties of a PowerPoint, with the "General" tab opened and the cursor over the "OK" button

If this does not work, try:

Saving the presentation by selecting Save As and changing the name of the document then, save the presentation on your Desktop for quick access.  The document should then work.

For additional assistance e-mail  [email protected].

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