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How to Create Tables, Graphs and Charts in Microsoft PowerPoint


Best practice to use sans-serif fonts, rather than serif or decorative fonts. Sans serif do not have the decorative lines. The fonts would include Arial, Calibri, Century Gothic, Tahoma, and Verdana. The font size should be 24 pt font for the body text. The font could be larger depending on the audience or page layout.

When creating any form of content that portrays information to the viewer, it must be as accessible as possible to reach the largest audience possible. Charts and graphs follow many of the rules that basic accessibility asks for as well, which will be discussed in this article.

Creating a Table

Creating a Table is easy. First, navigate to the 'Insert' tab on the top of the screen.

The Microsoft word home ribbon.

Select the option labeled “Table,” and create your size. In this example, I'll be creating a 3x3 table.

The drop-down menu and selecting 3 by 3 squares to create a table.
A blank table in PowerPoint.

Your table will now be present in the slide you had selected! It should appear like this. For more information on how to make them more Accessible, please check out 'Accessible Tables and Graphs in PowerPoint'

Creating A Graph

Select the 'Insert' tab at the top of your screen and select 'Chart'

The Microsoft word home ribbon.

Select what type of chart you need, so in this example we will select a Bar Graph to create, so select 'Bar' under the 'All Charts' tab and select 'OK'.

The list of different graphs that can be chosen.

A new box will open, this allows you to change the information in the “Bar Graph.”

Your graph and the excel sheet to input information.

When done editing, close the dialog box.

The excel sheet with the information for the bar graph.

The Graph is now created, with all the data you added into it as well.

A completed bar graph.

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