Prepare in advance (2-4 Weeks Before the Event)
- Provide your content to the ASL (American Sign Language) interpreter.
- Provide all materials and PowerPoint slides in an electronic format, share via email, chat function, post on a website before the event, and create a short URL.
- Ensure that any voting, polling, or other forms of participation are accessible.
- Provide alternative ways for attendees to participate.
- Have printed copies of materials ready and available (Use accessible san serif large fonts such as Helvetica, Arial, or Verdana) for attendees.
Please reference the following Best Accessibility Practices Articles to help you create and deliver a presentation that considers the audience's varied abilities and will maximize participation for everyone.
- Guidelines for Writing About People with Disabilities
- Disability Language Style Guide
- How to Ensure Your Event is Inclusive and Engaging for All
- How to Enable Closed Captions in Microsoft Teams
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How to Create Accessible PowerPoints
- You can use these simple guidelines to create a presentation that includes your entire audience and avoids issues during your presentation.
- Visit the Communication and Collaboration Services SharePoint for additional information on Teams Meetings
- Visit Microsoft Teams Accessibility
Contact Media Services for Internal and external live streaming events services. - Coordinate sound, lighting, and multiple camera options. Live streaming and production:
- Submit A/V Equipment Request and Even Assistance form.
- Submit Video Recording or Live Streaming Request form.
- Visit the Conference and Event Services SharePoint Site
If you are not using Teams as your virtual platform, review the following accessibility links
Zoom:
GoToMeetings:
Google Hangouts:
Google Meet:
BlueJeans:
Accommodations
If additional accommodations are required, you may be contacted. For more generalized accommodation needs, students may notify the Online Accessibility Center or Campus Accessibility Center and faculty and staff may reach out to their HR business partner or [email protected].
Additional Helpful Resources for an Inclusive Virtual
- 6 Must-Have Workplace Learning Strategies for the Hybrid Workplace
- eLearning Accessibility: How To Design Virtual Training Programs For Learners With Disabilities
- eLearning Accessibility Considerations
- Creating accessible learning
- four principles of accessibility
- Training Needs Analysis: Conduct a TNA
- improving accessibility in eLearning
- eBook: Creating Value Through Outsourcing - How L&D Teams Can Leverage Strategic Partnerships to Meet the Enhanced Expectations from the Business
- 5 Strategies to Support the Application of Learning on the Job and Improve Employee Performance
- What L&D Teams Must Do to Build a Growth Mindset and a Learning Mindset in Employees
- How to Build an Army of Lifelong Learners in Your Organization
- How to Combat the Learner Engagement Challenge by Creating Immersive Learning Experiences