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How to Create a Word Document that is Accessible to Everyone (Desktop Mac)

Updated

The best practice is to use sans-serif fonts rather than serif or decorative fonts. Sans serif does not have decorative lines. The fonts would include Arial, Calibri, Century Gothic, Tahoma, and Verdana. The font size should be 12 pt.—font for the body text. The font could be larger depending on the audience or page layout.

How to Run the Accessibility Checker in Word

  1. Select "review" button.
  2. Select "check accessibility" button.
Microsoft word home review ribbon to use accessibility checker.

One of the most common issues will be missing alt. text.

Results from the accessibility checker.

Many of the issues that are found the solutions can be found  Word.

There are also tips and hints that come along to fix the issues that were found in the Power Point.

Steps to fix the issues found in the accessibility checker.

Following this article will take you to step by step on how to run the accessibility checker, and also more in-depth information on it: How to Use the Accessibility Checker in Word (Desktop Mac)

How to Add Alternative Text (Alt. Text) to Images in the Word

Right click on the image.

SNHU logo with the right-click menu.

Select "Edit Alt. Text..."

SNHU logo with the right-click menu with a box around edit alt. text.
  1. Type in what the photo is of. For this example of the logo, you could put "Southern New Hampshire University logo."
  2. If it is decorative, you can select the box. It could be marked as decorative for this one due to possibly no relevance to the PowerPoint, depending on what it is on.
The alt. text box with the “Southern New Hampshire University Logo” in the box.

A more in-depth article about adding alt. text can be found here How to Add Alternative Text (Alt. Text) for Images in Word (Desktop Mac). There is also another article about alt. text, and you can go here to find how How to create Alternative Text

Run Images That Colors can be Changed Through Color Checker

With how depth it goes into using color checkers, you can find all the information in the next two articles:

How to Check Color Contrast with A11Y

Please note this will only work with Google Chrome.

How to Check Color Contrast with Colour Contrast Analyser (CCA) (Desktop Mac)

Please note this will require you to download an application to your desktop. 

How to Add Accessible Properties

Select “File” from Top of Your Mac Screen.

File option from the top of Mac desktop.

From the Drop-Down Menu Select “Properties…”

The drop-down menu from file and close of the properties button.

From the Pop-Up Select “Summary.”

The summary option of properties button.

Fill in as much information as you can provide.

All of the information that can be added to the properties.

A more in-depth article about adding accessible properties can be found here How to Add Accessibility Properties to Word Document (Desktop Mac)

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