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How to Create a Word Document that is Accessible to Everyone (Microsoft 365 Web App)

Updated

The best practice is to use sans-serif fonts rather than serif or decorative fonts. Sans serif does not have decorative lines. The fonts would include Arial, Calibri, Century Gothic, Tahoma, and Verdana. The font size should be 12 pt.—font for the body text. The font could be larger depending on the audience or page layout.

How to Run the Accessibility Checker in Word

  1. Select "review" button.
  2. Select "check accessibility" button.
Review ribbon of the Microsoft online.

Missing alt. text is the most common issue and the easiest to fix.

Online accessibility checker showing missing alt. text.

Many of the issues that are found in the solutions can be found in Word.

Tips and hints are provided to fix accessibility issues in PowerPoint.

Alt. reason and how for fixing missing issues.

Following this article will take you step by step on how to run the accessibility checker, and also more in-depth information on it: How to Run the Accessibility Check in Word (Microsoft 365 Web App)

How to Add Alternative Text (Alt. Text) to Images in Word

Right click on the image.

Select type "Edit Picture Alt Text" into search bar.

SNHU logo with the right clicking menu.

Type in what the photo is of. For this example of the logo, you could put "Southern New Hampshire University logo."

Alt. text box to add needed information.

A more in-depth article about adding alt. text can be found here How to Add Alternative Text (Alt. Text) to Images in Word (Microsoft 365 Web App). There is also another article about alt. text, and you can go here to find how to create Alternative Text.

Run Images That Colors can be Changed Through Color Checker

With how depth it goes into using color checkers, you can find all the information in the following two articles:

How to Check Color Contrast with A11Y

Please note this will only work with Google Chrome.

How to Check Color Contrast with Colour Contrast Analyser (CCA) (Desktop Mac)

Please note this will require you to download an application to your desktop.

NOTE: Microsoft 365 (formerly Officer 365)

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