Southern New Hampshire University

Creating Accessible Excel Spreadsheets (Web App)

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Add Alternative Text (Alt. Text) to Images, Shapes, and Graphs in Excel

Right-click on the Image, Shape, or Graph

SNHU logo image with the right-click pop-up menu.

Select “Edit Alt. Text”

The "edit alt. text" button in online excel.

Describe the Image in the Box

The alt. text box with the words “the SNHU logo” inside of the description box.

In this example, you could say, “The SNHU logo.” If the image shape or icon is only "decorative," then put a check mark in the box "Mark as decorative" to let the screen reader and user know that image is not important content.

Run the Accessibility Checker in Excel

Select “Review”

The online excel "review" ribbon button.

Select “Check Accessibility”

The "Check Accessibility" button in the "Review" ribbon.

For detailed instructions, go to the article: How to Use Accessibility Checker in Excel (Microsoft 365 Web App)

For detailed instructions, go to the article: How to Create Meaningful Links in Excel (Microsoft 365 Web App)

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